This privacy policy sets out how officesimplify.com uses and protects any information that you give officesimplify.com when you use this website.

officesimplify.com is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

What we collect

The information we collect is to help the employer stay compliant and have all relevant employee information, the following is a non exhaustive list of data that's collected:

1. name, job title, date of births, contact details, employment details
2. contact information including email address
3. demographic information
4. other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to provide you with a better service, and in particular for the following reasons:

• Communication between employers and employees of your company. This is vital in communicating time-off and other absences when using the service.
• Internal record keeping.
• We also use the information to improve our service.

Storage of data

Data is stored within the EEA (European Economic Area). We have servers based in London and Ireland.

Google Analytics

We use google analytics to understand how our application is being used, this information will help us improve the service we offer. We believe Google takes all the necessary steps to protect your data.

Google compliance and Read more about Google privacy policy

What we will never do

We will not sell, distribute or lease your personal information to any third parties unless we have your permission or are required by law to do so.

Data protection officer

Contact Ryan on dpo@officesimplify.com

Amending and deletion of data

You retain at all times the right to access, amend or delete your data. Shall you require assistance with exporting or deleting your data contact us at: dpo@officesimplify.com

Security

We are committed to ensuring that your information is secure. We encrypt all communication between your browser and our servers throughout your use of officesimplify.com. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

If there is ever any breach of data, we are committed to notifying the appropriate parties within 72 hours of becoming aware of it.

Internal Security at OfficeSimplify

Everyone who works at OfficeSimplify has been security vetted and even then, not everyone has access to customer data as this might not be required for their day to day tasks.

We take regular data backups and these are both encrypted in transit and at rest. Backups are regularly deleted, so we don't retain information about anyone when it's not needed anymore.

Policy updates

officesimplify.com may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 26/09/2021.

Questions

If you have any questions regarding this privacy policy or your data, please send us an email to: info@officesimplify.com